JOB FUNCTION: The Assistant is responsible for providing administrative and production support for NARS Global Artist Relations’ programs, strategies and initiatives.
This position performs a variety of duties which require balancing multiple tasks simultaneously.
GRATIS
Product inventory management
- Forecast and order pre-series quantities
– Ensure timely deliverable of all pieces by liaising with multiple departments and vendors - Communicate with US PR Team to ensure gratis closet is stocked with artist community favorites
- Create monthly budget reports for Finance department
Mailings
- Revise and update mailing list on a quarterly basis
- Update addresses as needed
- Source specialized packaging and collateral
- Supervise intern and temps
– Unpacking inventory
– Assembling products, special packaging and collateral
– Sending out completed packages via messenger and FedEx - Track EMV and social posts
- Create recaps to be shared with Global Artist Relations and executives
Send outs
- Serve as day-to-day contact for one-off gratis requests
- Send bi-weekly send out reviews to Director, Global Artist Relations
- Track products sent out vs. requested
– Create monthly reports
PROJECT STRATEGY EXECUTIONS
- Oversee and continually update Global Artist Relations project timelines
- Manage production logistics and budgetary needs for events
- Track KPI results and generate monthly reports
- Create and update department presentations and recaps for various initiatives as needed
- Support Agent, NARS PRO in New York Fashion Week production as it relates to lead artists and NARS backstage teams
- Research and compile information on competitive brand activity
- Participate in weekly team status meetings
– Compile the agenda
– Create recap of next steps
NARS PRO
- Generate creative briefs as necessary and manage timelines through final approval
- Liaise with the Customer Experience team to receive program monthly results
- Manage budget tracking
CONTRACTED ARTISTS
- Track contract time and deliverables
- Arrange travel itineraries
- Maintain correspondence as needed
